Bylaws for the University of Nebraska
Institute of Agriculture and Natural Resources
Table of Contents
2.1.1 Vice Chancellor
2.1.2 Deans and Directors
2.1.3 Other Administrative Officers
2.2 Divisions of IANR
2.3 IANR Units
Faculty and Committees
3.1 Faculty Membership
3.2.1 Liaison Committee
3.2.2 Ad Hoc Committees
Mode of Operation
4.1 General IANR Faculty Meeting
4.1.1 Call of Meeting
4.1.2 Call of Meetings by Petition
4.2 Mail Ballot
Rights, Responsibilities, and Evaluations
5.1 Rights and Responsibilities of the IANR Faculty
5.2 Evaluation of Faculty and Administrators
Change of Bylaws
6.1 Bylaws Conformance
6.2 Bylaws Changes
6.3 Counting Ballots
Revised and Approved by Faculty 4/29/2016
These Bylaws shall be considered an adjunct to the current Bylaws of the Board of Regents of the University of Nebraska and the Bylaws of the University of Nebraska-Lincoln (UNL). The Bylaws of the Institute of Agriculture and Natural Resources, hereafter referred to as IANR, shall take precedence over bylaws of any individual IANR division or unit within IANR. Faculty of each division/unit shall be responsible for developing supplementary bylaws and/or operating procedures that are unique to the individual division/unit.
2.1 Administration. Selection of IANR administrative officers and specification of their responsibilities shall be in accordance with Board of Regents and UNL Bylaws.
2.1.1 Vice Chancellor. The Vice Chancellor shall be the chief administrative officer of IANR, and also serves as a Vice President of the University of Nebraska.
2.1.2 Deans and Directors. A dean or director shall be the chief administrative officer of each IANR division, unless otherwise designated by the Board of Regents, and shall report to the Vice Chancellor of IANR.
2.1.3 Other Administrative Officers. These shall include associate and assistant vice chancellors, associate and assistant deans, associate and assistant directors, department heads/chairs, district directors, center directors, and others designated by the Board of Regents as having administrative responsibilities.
2.2 Divisions of IANR. The divisions of IANR shall be those designated by the University of Nebraska Board of Regents. Currently so designated are: Agricultural Research Division, College of Agricultural Sciences and Natural Resources and the Cooperative Extension Division.
2.3 IANR Units. These are the academic departments, the district research and extension centers, the Nebraska Forest Service, the Nebraska Statewide Arboretum, and other administrative entities that are administratively responsible to one or more of the IANR divisions or the Vice Chancellor of IANR. The Nebraska College of Technical Agriculture (NCTA) is under the governance of the University of Nebraska Board of Regents with administrative responsibilities delegated to the Vice Chancellor of IANR in the capacity of Vice President of the University of Nebraska. NCTA has separate bylaws and the faculty are NCTA faculty of the University of Nebraska rather than IANR faculty.
Faculty and Committees
3.1 Faculty Membership. The membership of the faculty shall consist of (a) all persons holding the rank of instructor or above or equivalent rank, and occupying funded positions in IANR [i.e., Instructor, Lecturer, Senior Lecturer, Assistant Extension Educator, Associate Extension Educator, Extension Educator, Assistant Forester, Associate Forester, Forester, Assistant Geoscientist, Associate Geoscientist, Geoscientist, Extension Assistant Professor, Extension Associate Professor, Extension Professor, Assistant Professor of Practice, Associate Professor of Practice, Professor of Practice, Research Assistant Professor, Research Associate Professor, Research Professor, Assistant Professor, Associate Professor, and Professor] and (b) those persons holding (1) the rank of assistant instructor, and (2) adjunct, visiting, courtesy, or research associate (post doctoral) appointments. Faculty in the College of Education and Human Sciences are members of IANR by virtue of their appointments in the Agricultural Research Division or the Cooperative Extension Division. The voting membership shall consist of those persons listed in (a) above.
3.2 Committees. Committees shall meet and report at least annually to the IANR faculty through written reports and at general IANR faculty meetings. Each committee in consultation with the Vice Chancellor will determine its operating procedure. Standing committees and ad hoc committees shall be elected or appointed as outlined in these Bylaws.
3.2.1 Liaison Committee. This Committee shall meet with the Vice Chancellor at least quarterly and represent the faculty as an advisory group to the Vice Chancellor. Additional duties are specified in this document. A committee of seven shall be elected from members of the faculty, excluding administrators as defined in 2.1.1, 2.1.2, and 2.1.3. The committee shall comprise broad faculty representation by giving consideration to diversity, and member’s work location, division/unit of IANR, and academic function. Two candidates shall be nominated for each position. The current Liaison Committee shall provide two eligible candidates for each vacancy to be voted on by the entire faculty. The candidate receiving the larger number of votes shall be elected for a three-year term. An elected member of this committee is ineligible for immediate reelection to this committee. A tie vote shall be broken by action of the Liaison Committee. Interim vacancies of elected positions shall be filled by the Liaison Committee through appointment of an eligible person to serve the remainder of the term.
3.2.2 Ad Hoc Committees. All matters requiring committee action not specified in 3.2.1 shall be conducted by committees appointed by the Liaison Committee by majority vote or by the Vice Chancellor in consultation with the Liaison Committee. This includes advising the Vice Chancellor on procedures and policies relating to selection, appointment, promotion, evaluation, and other personnel actions throughout IANR. The tenure of such committees shall not exceed one year, but they may be reappointed or reconstituted.
Mode of Operation
4.1 General IANR Faculty Meetings. Meetings shall be conducted as an open forum in accordance with the latest edition of Robert's Rules of Order. Issues will be decided by a simple majority of a quorum, unless a specific decision is made by a majority of a quorum to submit the vote to a mail or electronic ballot. Annual meetings shall be held at such time or in such ways as to minimize travel cost and to maximize opportunity for faculty participation.
4.1.1 Call of Meeting. Meetings of the IANR faculty may be called with a three weeks notice by the IANR Vice Chancellor or by the Liaison Committee. A written or e-mail notice and agenda shall be presented with the call to a meeting. A quorum shall be 15 percent of the voting members. Meetings called by the Vice Chancellor shall be chaired by the Vice Chancellor or by the Vice Chancellor's designee. Meetings called by the Liaison Committee shall be chaired by the Committee's designee.
4.1.2 Call of Meetings by Petition. Faculty may call an IANR faculty meeting by petition. The petition shall state the purpose of the meeting and be signed by 10 percent of the voting members of the IANR faculty. Meetings called by petition shall be chaired by the designee of the petition circulators.
4.2 Mail Ballot. Elections and major issues shall be decided by mail or electronic ballot.
Rights, Responsibilities, and Evaluations
5.1 Rights and Responsibilities of the IANR Faculty. While the UNL Bylaws establish general guidelines for rights, responsibilities, and redress, professional responsibility rests with the individual faculty member, administrator, and with elected committees. It shall be the responsibility of the Liaison Committee to consider alleged deviations from IANR Bylaws unless responsibility has been directly delegated to the Committee on Policy for Appointment and Promotion as stated in 3.2.1 or has been referred to the UNL Academic Rights and Responsibilities Committee. The committee shall take such actions as it deems necessary to bring these discrepancies to the attention of the proper, responsible persons and to plead for correction of the fault.
5.2 Evaluation of Faculty and Administrators. Each IANR administrative division/unit will utilize the same standard system for evaluation of IANR faculty. Additional evaluation input such as student evaluations, county extension board evaluations, etc., may be a part of a division or unit procedure. The IANR system shall be designed to fulfill the requirements of the Board of Regents and UNL Bylaws, and it shall be approved by the IANR Liaison Committee. Results of such evaluation shall become a part of the individual's personnel file. The process for evaluation and criteria for evaluating performance shall be made available to all persons directly affected by the evaluations. IANR utilizes a separate system to evaluate all administrators. Administrative evaluation shall include a broad spectrum of inputs from the faculty for which the administrator is responsible.
Change of Bylaws
6.1 Bylaws Conformance. These Bylaws are intended to conform with the Bylaws of the Board of Regents of the University of Nebraska and the Bylaws of the University of Nebraska-Lincoln. Changes in the Bylaws of the University of Nebraska, or UNL are assumed to imply necessary changes in IANR Bylaws.
6.2 Bylaws Changes. Changes in IANR Bylaws can be initiated by the IANR Liaison Committee, or by a petition of the faculty, which will require a statement of the proposed change and be signed by 10 percent of the voting members of the IANR faculty. Any amendment of the Bylaws shall require a two-thirds majority vote of those responding to a mail or electronic ballot.
6.3 Counting Ballots. It will be the responsibility of the Liaison Committee to tabulate and report results of voting on amendments to the IANR Bylaws.
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Faculty Development Fellowship Program, IANR Supplemental Guidelines
FACULTY DEVELOPMENT FELLOWSHIP PROGRAM
IANR SUPPLEMENTAL GUIDELINES
The University of Nebraska Board of Regents policies provides for a Faculty Development Fellowship Program. This may be found in Section IV. D. of the UNL Faculty Handbook. Administrative policy of the Board provides for the development of unit policies governing the Faculty Development Program. Since the program does not address specific procedural policies, this document is developed to provide supplemental guidelines to assist IANR in administering the program.
1. Faculty development fellowships are not an entitlement, rather a leave request evaluated on the basis of how much it will improve the faculty member's ability to contribute to the academic programs of their administrative unit. A fellowship should not have a significant adverse impact on the productivity of the unit.
2. Faculty are encouraged to participate in 12-month fellowship appointments if on a 12-month (all-year) appointment or at least 9 months if on an academic-year appointment. Normally, it is expected this appointment period is necessary for the faculty member and the University to receive the full benefits of the program. Less than the above-stated fellowship appointment time periods will be considered if it can be shown that the faculty member and the University can still receive substantial benefits.
3. No faculty development fellowship appointments will be approved for less than six months if on a 12-month (all-year) appointment or one semester if on an academic-year appointment. Periods less than these as specified above shall be considered as academic leaves of absence or a change of duty station. Note: A change of duty station is an action whereby a faculty member is temporarily assigned to a different work location with the faculty member performing essentially the same duties and responsibilities.
4. The change of duty station assignment should require specific outcomes and be for the benefit of the administrative unit. A change of duty station is not a pre-faculty development fellowship. It should not be used for the express purpose of exploring the possibilities of or making arrangements for a fellowship leave. A reasonable amount of time should elapse between a change of duty station and a faculty development fellowship.
5. The agreed upon fellowship appointment period may be supplemented with faculty vacation time as long as the fellowship appointment period combined with the vacation time does not result in the faculty member being away from their University duties and responsibilities for more than 12 continuous months. Vacation time is not considered part of the official faculty development fellowship appointment period.
6. Vacation for all-year faculty will be earned while participating in the fellowship program. The amount earned is proportionate to the amount of salary received from the University while participating in the fellowship program in comparison to the amount of regular full-time, all-year salary that would have been received during that time period. For faculty on academic-year appointments, the vacation is a fraction of the University calendar.
7. The Board of Regents policy allows supplementing the fellowship stipend with outside funds as long as the total monthly compensation does not exceed the level established by the Board of Regents at the beginning of the fiscal year. State appropriated, tuition, federal formula, revolving, grant or contract funds are not considered outside funds. However, grant or contract funds can be used as supplemental salary/fringe benefit funding if the award letter specifically identifies that the funds are to be used for this purpose.
8. Only outside funds can be utilized to cover the costs of travel and living expenses associated with the faculty development fellowship leave. These expenses must be specifically approved in the notice awarding the grant or contract.
9. Total compensation from outside funds to supplement the fellowship stipend cannot exceed one-half of the faculty member's regular, full-time pay.
10. A faculty member on an approved Faculty Development Fellowship Program appointment regardless of the appointment period shall receive pay equal to six months of their regular pay if on a 12-month (all-year) appointment or one semester, if on an academic-year appointment.
11. Following the faculty member's return, a written report on the leave should be submitted to the Vice Chancellor with a copy to the appropriate dean(s).
LEAVE OF ABSENCE form (153 KB)BACK TO TOP
Inclement Weather Closedown Policy
Last updated: 11/2014
UNL Inclement Weather Policies
IANR Operating Policy
For Inclement Weather Closedown
At Non-Lincoln Locations
The IANR is administratively responsible for sites not in Lincoln, e.g., the Research and Extension Centers, the ARDC, and other research and educational sites. The University of Nebraska-Lincoln (UNL) has an "Operating Policy for Inclement Weather Closedown" that defines the process for the Lincoln campus. The UNL Chancellor has assigned to the IANR Vice Chancellor decision responsibility for closing non-Lincoln IANR sites due to inclement weather..
ProcessThe decision to close due to inclement weather will be made by the person with primary administrative responsibility for the site, e.g., the center director. Decisions will be promptly communicated to the IANR Vice Chancellor's office via phone (402-472-2871 – leave voicemail if no answer) and e-mail: (firstname.lastname@example.org; email@example.com). The person with primary decision-making responsibility will also provide to the Vice Chancellor's Office a written plan (reviewed and updated annually) for inclement weather that includes the following:
- 1. Name and home/cell phone number of person with primary decision-making responsibility to close the facility and initiate the closedown process.
- 2. Name(s) and phone number(s) of alternate(s) with decision-making responsibility if the primary decision maker is absent.
- 3. A process for notification of employees that the facility will be closed, including a mechanism whereby employees are notified or can obtain information before leaving for work.
- 4. A list of employees considered "essential" for the operations of the site during a closedown. This may include animal caretakers, snow removal crews, facility personnel, or others needed to maintain basic essential functions during the shut down.
As stated in the UNL policy, if no announcement is made by UNL, the University is considered open and all activities will be conducted as usual. When the University is open, employees in Lincoln must account for their normal workday by working or taking vacation leave. Recognizing that severe weather may cause unique travel problems and late starts at off-campus locations, administrators of these facilities are encouraged to alter work schedules to accommodate both operational needs and individual employee situations, with employee safety as the primary consideration. If the facility is closed due to inclement weather, all employees will receive leave with pay for the normal work hours. Employees will code their time sheets "BADW" for the time they are not at their duty station. Employees considered "essential" will receive regular pay, plus the "BADW," for the time worked if they are paid on an hourly basis. If a salaried person is required to work during the shutdown, supervisors are encouraged to grant compensatory time on a later mutually agreeable date for the actual hours worked. Persons on vacation or sick leave during the facility closing will have their absence changed to "BADW" and not be charged for vacation or sick leave.BACK TO TOP
Professorship Guidelines for Selection and Appointment
Institute of Agriculture and Natural Resources
University of Nebraska
Professorships are among the most prestigious recognitions awarded by the institution. They reflect the following major criteria:
• An extraordinary level of scholarly or creative achievement and clear potential for continuing major accomplishments that enhance the reputation of the University of Nebraska-Lincoln.
• Documented excellence in various aspects of teaching and outreach and demonstrated commitment to the welfare of traditional and non-traditional learners.
• Extensive involvement and service in furtherance of the several missions of the University (which includes activities in national and international organizations in the candidate’s field), significantly above the normal level of campus citizenship.
Please note, individuals may hold only named professorship or chair with an associated stipend and may need to relinquish a professorship designation (e.g., college professorship) to accept another professorship. Holders of professorships will upon retirement carry the Professorship designation as part of their emeritus title (unless stated otherwise in the Fund Agreement).
1. At the appropriate time, the responsible Unit Administrator will send a request for nominations to all faculty in the Unit. Faculty members may nominate others within the Unit or themselves. All applicants will be screened by the Promotion and Tenure Committee of the Unit (or designated screening committee defined in the Fund Agreement) based on the application (Appendix 1) and evaluated on the criteria (Item 2).
2. Recipients shall be chosen based upon the following criteria:
a. Eligibility as defined in the Fund Agreement supporting the Professorship. Recipients hereunder shall be employed as a full-time tenured or tenure-track faculty member of the University of Nebraska. Basic salary support of the recipients shall come from state and/or federal appropriations.
b. Teaching ability and accomplishments.
c. Research ability and accomplishments.
d. Extension education ability and accomplishments.
e. Service to profession.
3. The recommended candidate will then be submitted to the Unit Administrator, Institute of Agriculture and Natural Resources, University of Nebraska-Lincoln, who in consultation with the relevant Deans will nominate the individual to the Vice Chancellor, Institute of Agriculture and Natural Resources. The nomination, if approved by the Vice Chancellor, shall then be submitted by the Vice Chancellor, Institute of Agriculture and Natural Resources to the Chancellor, University of Nebraska-Lincoln for his or her final review. Final approval shall be given by the University of Nebraska, in accordance with such University policies as are in place at the time of each appointment.
4. Subject to continued employment with the University of Nebraska, recipients shall receive a five (5) year appointment. This appointment may be renewable (depending on the Fund Agreement) for an additional five (5) year term upon satisfactory performance and evaluation (Item 5).
5. After five years, the Promotion and Tenure Committee of the Unit (or designated screening committee defined in the Fund Agreement) will assess the continuing accomplishments of the recipient [based on an application (Appendix 1) for renewal provided by the incumbent documenting the last 5 years and evaluated on the criteria (Item 2)]. The Committee will either recommend continuation of the appointment or the initiation of the solicitation process for another recipient to the Unit Administrator.
• If continuation of the incumbent is recommended and supported by the Unit Administrator, the Unit Administrator in consultation with the relevant Deans will recommend renewal of the individual to the Vice Chancellor, Institute of Agriculture and Natural Resources. The renewal, if approved by the Vice Chancellor, shall then be submitted by the Vice Chancellor, Institute of Agriculture and Natural Resources to the Chancellor, University of Nebraska-Lincoln for his or her final review. Final approval shall be given by the University of Nebraska, in accordance with such University policies as are in place at the time of each appointment hereunder.
• If the recommendation is for selection of another recipient, the Unit Administrator will call for nominations and initiate the selection process outlined above (Items 1, 2, and 3).
• Abbreviated curriculum vitae (maximum 5 pages)
• Nomination letter from the nominee's Unit Administrator, outlining why the individual should be awarded the named professorship (maximum 3 pages)
• Nomination letter from the nominee's appropriate dean(s), in support of the individual's nomination (maximum 3 pages)
• Professorship External Reference Form (Appendix 2): Please provide contact information for two external references and sign the waiver for confidentiality of external review responses. In the selection of outside reviewers, nominees are asked to read the guidelines provided in section VI.D.5 of the "Guidelines for the Evaluation of Faculty: Annual Evaluations, Promotion, and Tenure". In particular, nominees should choose referees that represent an appropriate set of peers with whom they do not have a conflict of interest such as ongoing professional collaboration or an advisor or advisee relationship.
Professorship Guidelines IANR Fillable FormDOWNLOAD FORM
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Emeritus Status for Retired Faculty
University of Nebraska
Emeritus status is the rank awarded by the Board of Regents to an employee at the time of retirement in recognition of substantial service rendered to the University in teaching, research, extension, or administration in a professional field. It may also be awarded to a retired administrator whose work impinges directly on the educational program.
For faculty the recommendation is initiated by a vote of the departmental faculty with the endorsement of the chair and dean. In the case of A-line administrators, the recommendation is made by that individual's immediate supervisor. Consistent with Regents policy, eligibility for emeritus status includes being at least 55 years of age and having been employed by the University of Nebraska for at least ten years, although exceptions to this may be made by the Board.
The official statement of the Board indicates that, while a retired individual is clearly on a non-active status with regard to required activities, emeritus status is granted to encourage the individual to maintain association with the institution and to continue study and scholarly investigation. Certain perquisites and privileges are provided as follows:
• On all formal occasions, emeritus faculty are recognized on the same basis as active members. They do not attend departmental or faculty meetings except upon invitation by the presiding office, and then without vote, but with privilege of the floor.
• As detailed in the Graduate College Governance Document, upon the recommendation of the departmental or interdepartmental Graduate Committee, retired Graduate Faculty Members who have been appointed to emeritus status may retain the rights and privileges associated with their level of membership on the Graduate Faculty. Further, consistent with the policies of the Distinguished Professorships Committee, emeriti faculty may retain any special professorship title as approved by the Chancellor.
• When emeritus faculty are called upon to act as references for former students, to furnish information to earlier associates, or to perform any other similar university service stemming from a responsibility which continues beyond their retirement, they are entitled to use official stationery and other departmental office privileges as is customary.
• Special privileges within a department relating to office space or desk room and use of research facilities, including access to the computer network, may be granted at the discretion of the dean or director, in consultation with the department head or chair. This decision will take into account availability of space and the individual's ongoing contribution to the university.
• The Campus Parking Office will issue a standard parking permit at no charge to any emeriti.
• The Athletic Ticket Office allows all emeriti faculty to purchase tickets for athletic events on the same basis as current employees (BOR Policy 4.2.6). Non-emeriti faculty and all retired staff maintain the same priority level they held during employment, however tickets must have been purchased for 10 consecutive years prior to retiring to retain them.
• Events sponsored by the University Program Council at the Student Union are available to all emeriti at the same discounts as regular faculty.
POLICY ON INDIVIDUAL MEMBERSHIPS AND SUBSCRIPTIONS
State appropriated funds may not be used to pay individual memberships in civic or professional societies, professional organizations or to purchase personal subscriptions for journals or other periodicals. Provided specific restrictions do not exist, revolving funds, indirect cost recovery, grants, contracts and University of Nebraska Foundation funds may be used for this purpose if approved by the cognizant unit administrator.
State appropriated funds may be used to pay institutional memberships in civic or professional organizations or to purchase institutional subscriptions for journals and other periodicals if approved by the cognizant unit administrator.
This policy is not applicable to professional licenses or certifications.